Finance Department Manager

Organization(s): Choice in Aging
Location(s): Pleasant Hill
Job Type(s): Full-Time

Reporting to the President & CEO, the Finance Department Manager will manage the organization’s financial operations which includes multiple programs funded by a variety of sources, including Medi-Cal, the VA, health plans, private foundations, fee for service, and others. This includes oversight of accounts payable and receivable, budgeting, generation of financial statements and dashboards, and working with the Board’s Finance and Audit Committees directly.

The Finance Department Manager is responsible for managing the organization’s billing and cash flow operations to ensure that all reimbursements are timely received and that all funding sources are adequately received into the organization’s accounts. When issues arise with billing processes or cycles this individual leads efforts to ensure that all billing matters are resolved timey. This professional also manages multiple internal and external audits and monitoring and maintaining internal controls, while overseeing financial systems and related compliance requirements.

The Finance Department Manager supervises the Finance Department staff in daily operations to ensure the financial well-being of Choice in Aging so our mission to create opportunities for people to learn, grow and age independently with dignity and community can be achieved.

Essential Functions include but are not limited to:

  • Supervise the day-to-day accounting operations including oversight of accounts payable and receivable, and maintenance of the general ledger
  • Supervise the day-to-day billing operation of the organization to ensure that all cash receipts are received timely
  • Assisting with billing reconciliations and resolution of billing issues, denials, or rejections
  • Analyze and present financial reports with detailed narrative analyses (income statements and balance sheets, donation records, etc.) in an accurate and timely manner
  • Clearly communicate monthly and annual financial statements/dashboards to President & CEO, Program/Department Directors, and the Board of Directors/Committees
  • Administer and review all financial plans and budgets
  • Monitor progress and changes and produce monthly budget versus actual reports
  • Manage and report on organizational cash flow and forecasting
  • Oversee audit and tax functions, coordinate activities with outside audit/accounting firms and review CiA’s performance
  • Manage the payroll process, benefit plans, disbursements, and information reporting and returns
  • Manage capital equipment, assets, leases and depreciation
  • Manage and maintain agency contracts ensuring timely renewals, billing, collecting, and financial reporting
  • Produce financial reports for foundation and other funder grants
  • Oversee shared grant reporting calendar due dates and submissions, including all required financial deliverables as stated per grant awards and contracts
  • Update and implement all necessary business policies and accounting practices
  • Periodically update the organization’s accounting manual
  • Remain up-to-date on best practices in nonprofit finance, business systems and internal control measures, and state and federal laws related to nonprofit operations
  • May attend Board and Finance Committee meetings to provide monthly financial reports to the Board and P/CEO, designed in conjunction with the Board and P/CEO, due to the P/CEO one week prior to each Board meeting


  • This professional must possess a solid understanding of Journal Entries and Financial Statements and Journal Entry Skills will be tested heavily during the interview process to ensure that the candidate possesses an advanced knowledge of accounting concepts for advanced non-profit entities
  • This professional must possess the ability to work in a rapidly changing environment while managing multiple projects and processes simultaneously
  • This professional must possess strong Excel and analytical skills.
  • Bachelor’s degree in finance, accounting, or related field required; MBA/CPA preferred
  • 5+ years relevant work experience as a senior accountant or equivalent; including supervision of other employees; experience in nonprofit accounting required (e.g. revenue recognition, 990 reporting, etc.);
  • Working knowledge of GAAP, audits, and other regulatory requirements in the financial field;
  • Expert computer skills, including Office, with advanced proficiency in Excel (with cutting edge strength in creating advanced pivot tables), QuickBooks and accounting systems
  • High level analytical and problem-solving skills
  • Excellent organizational and interpersonal skills
  • Superior written and verbal communications skills, including the ability to translate financial concepts to colleagues who do not have a finance background
  • Ability to work independently and as part of a team to support organizational goals
  • Thrives in a busy and diverse work environment
  • Must demonstrate a commitment to serving the underserved

Vaccination Requirements:

  • Full COVID-19 vaccination and booster(s) required

Job Type & Compensation:

  • On-Site, Full-Time: 8 AM – 5 PM (40 hours/week)
  • Monday – Friday (closed on all major holidays)
  • Annual Salary: $79,000 – $87,000


Staff working Full-Time (30+ hours per week) & Part-Time (20+ hours per week) are eligible for the following…

  • Medical, Dental & Vision Insurance
    • Dental & Vision are free if you waive Medical Insurance
  • Voluntary Illness and Accident Protection (Aflac)
  • EAP & 403b Retirement Plan
  • Floating Holiday
  • Birthday Holiday
  • Generous PTO Policy
    • Staff working 40 hours per week can earn 17 days of PTO per year
  • Paid Time Off on most National Holidays

Additional Benefits for Full-Time Employees:

  • Life Insurance and AD&D Insurance
  • Long Term Disability

Application: To apply, please visit or email us your cover letter and resume. You can also call or fax us.

  • Email:
  • Phone: (925) 682-6434 x291
  • Fax: (925) 849-1784

Subject Line: Attn: Human Resources Coordinator – *Title of Open Position*

Please note: The recruitment timeline for this position may vary and depend on many factors and we appreciate your patience during this process. Due to the high volume of applicants, we will only be contacting those candidates whose qualifications most closely match our requirements for the position.

Choice in Aging is an Equal Opportunity Employer.

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